How to create a Crew Schedule

Last updated: June 17, 2026

Crew schedules in Bambi define which driver and vehicle are paired together for a given time window. You must have at crew scheduled on a vehicle in order to assign trips.

What is a Crew Schedule?

A Crew Schedule (also called a crew assignment) links one driver, one vehicle, and (optionally) one attendant to a defined shift window. Bambi uses Crew Schedules to determine which resources are available when assigning trips.

Each driver can only be assigned to one vehicle at a time. Each vehicle can only have one driver at a time.

To create a Crew Schedule:

  1. Navigate to the Team page in your Bambi dashboard.

  2. Click the Crew Schedules tab.

  3. Click the Add Crew Schedule button.

  4. Select if you'd like to create a Recurring Crew Schedule (which repeats every week) or a schedule just for the Current Week.

Recurring Crew Schedules

Recurring Crew Schedules repeat every week starting on the date you select as the Start Date. They can repeat for up to two months, or you can choose a specific End Date if you'd like them to end sooner.

  1. Select a Vehicle from the dropdown.

  2. Select a Driver from the dropdown.

  3. (Optional) Select an Attendant from the dropdown, if applicable.

  4. Click Next.

  5. Select which days of the week this Crew Schedule repeats on.

  6. Enter the shift start and end time for each day.

  7. Click Save.

Current Week Crew Schedules

As you might have guessed, this creates a Crew Schedule only for the week currently displayed on the Crew Schedules page.

  1. Select a Vehicle from the dropdown.

  2. Click Next.

  3. Select which days this week you'd like to assign a schedule.

  4. For each day, enter a shift start and end time, select a Driver, and select an Attendant (optional).

  5. To copy a shift and crew to another day, click Clone and select which day to copy it to.

  6. Click Save.

To view Crew Schedules:

Navigate to the Team page in your Bambi dashboard, then Crew Schedules.

You can view your schedule blocks in a Timeline or List view; you can toggle between the two views using the icons at the top of the screen.

On the Timeline view, the vehicles in your Fleet are listed down the left side of the page and the days of the current week span the top of the page. On the selected day, the schedule blocks display as a timeline spanning from their start time to their end time.

Each schedule block displays the start and end time, the assigned Driver (and Attendant, if applicable), and how many trips are currently assigned to that schedule block.

To edit or delete a Crew Schedule:

  1. Navigate to the Teams page in your Bambi dashboard, then to the Crew Schedules tab.

  2. Click on an existing schedule block.

  3. Update the driver, attendant, or time window and click Save.

  4. Select Delete to remove the schedule. You will be asked to confirm.

If you need to change the vehicle that a crew is assigned to, you must Transfer the crew and their assigned trips to another available vehicle.